We’re looking for a Marketing & Customer Service Coordinator, a creative, organized, and heart-led person, someone who is deeply aligned with our mission, who lives and breathes conscious marketing, community connection, and holistic wellness.

About the Role

This is a multi-faceted, hands-on role (min. 20 hours per week) that combines customer service, social media content coordination, community engagement, and light marketing execution.
We’re looking for someone who is organized, tech-comfortable, and adaptable, someone who can switch hats between marketing, content creation, and community care with both joy and efficiency.

This position is highly execution-focused and ideal for someone who loves turning creative ideas into practical action and seeing projects through from start to finish.

You’ll work closely with our founder to ensure Herbal Cacao’s message is shared consistently and authentically across all platforms. We’re seeking a motivated, creative, and intuitive communicator who thrives on building relationships, understands our customers deeply, and feels part of the heartbeat of Herbal Cacao’s journey.

You’ll be the golden link between our brand, team, partners, and community. Helping us weave connection, authenticity, and growth into everything we share.

Key Responsibilities

Community Care & Customer Service

• Provide customer service support by processing daily orders and managing our inbox, ensuring every message is acknowledged and actioned with care.
• Engage with the Herbal Cacao community daily through comments, DMs, and emails.
• Build trust and authentic connection through genuine communication, storytelling, and care.
• Anticipate customer needs. You understand what they want, need, and feel.
• Proactively identify opportunities for collaborations, partnerships, and UGC.
• Use tools and software to enhance engagement while maintaining a personal, heart-led tone.
• Monitor community sentiment and share feedback and insights from customers with the team.
  

Content & Marketing Execution

• Repurpose existing content (photos, blogs, videos) for multiple platforms using marketing and AI tools.
• Schedule and manage posts on Instagram, TikTok, Pinterest, and LinkedIn.
• Assist with small marketing projects such as campaign coordination, landing page creation, and marketing materials for events and new offerings.
• Support the implementation of marketing SOPs for consistent output.
• Use creative marketing skills to bring projects from idea to execution,  in alignment with Herbal Cacao’s brand voice and mission.
• Provide a one-month content calendar in advance, based on our templates and content repurposing strategy for Instagram (with Facebook cross-sharing)
• Daily posting on Instagram stories with Facebook cross-sharing.
• Transform founder-written blogs into captivating visual and written stories.
• Repurpose content for TikTok, Pinterest, and LinkedIn, applying platform-specific strategies outlined in our guide.
• Pinterest: set up, manage, and grow the platform (repurposing blogs and visuals).
• Stay ahead of marketing trends, social media shifts, and emerging AI tools to keep Herbal Cacao’s presence fresh, relevant, and authentic.
  

Community Engagement

• High-level daily interaction across all social platforms, responding to comments, DMs, and messages within 24 hours.
• Build trust and authentic connection through genuine communication, storytelling, and care.
• Proactively identify opportunities for collaborations, partnerships, and UGC.
• Use tools and software to enhance engagement while maintaining a personal, heart-led tone.
  

Analytics & Organization

• Track content performance and engagement using analytics tools, providing short monthly summaries of insights and improvement ideas.
• Maintain content calendars and ensure timely delivery of scheduled posts.
• Coordinate with the team for product launches, collaborations, and events
  
  

Who You Are

• Deeply aligned with holistic wellness, plant medicine, and conscious living.
• A natural communicator who enjoys connection and storytelling.
• Highly organized, proactive, detail-oriented and able to work independently with initiative.— you love structure but also flow.
• Tech-friendly and comfortable using automation tools, social schedulers, and AI platforms.
• Independent and responsible, with a strong sense of initiative.

What We Offer

• A nurturing environment with the opportunity to co-create with a growing, conscious brand that values purpose and heart centres living
• A 20 hour/week contract, with the possibility to expand to more. Including a 3-month probation period with clear KPIs and guidance.
• Flexible, remote-friendly work environment.
• The opportunity to be part of a brand rooted in purpose, community, and holistic well-being.
• A chance to be part of Herbal Cacao’s heartbeat, not just the marketing, but the journey itself.

If you feel called to walk this path with us, bringing your love for conscious marketing, authentic connection, creative collaboration and heart to Herbal Cacao’s mission, we would love to connect with you.✨

✨ We are expanding to Italy and we’re looking for a passionate, entrepreneurial Partnership & Operations Manager to help us plant roots.

If you have a deep love for ceremonial cacao, natural wellness, and heart-led connection, and are excited to support the growth of a sacred movement in Italy, we invite you to be part of our mission.

▫️ ▫️ ▫️ ▫️ ▫️

🌱 What You’ll Do

• You will play a key role in our European expansion.
• Your main responsibility will be to identify and establish strong B2B relationships with aligned retailers, wellness studios, holistic practitioners, and hospitality partners across Italy.
• You will also support the initial groundwork for our operations setup in the country, helping to build a smooth and sustainable local presence.

🔥 Key Responsibilities

• Develop New Partnerships:
  Proactively research, contact, and onboard aligned stockists, retailers, facilitators, and wellness spaces that resonate with the Herbal Cacao mission.
• Support Local Operations Setup:
  Assist in organizing logistics and operations for our Italian presence — from identifying potential fulfillment options to advising on local processes.
• Act as Brand Ambassador:
  Represent Herbal Cacao with authenticity and integrity in Italy, nurturing relationships that go beyond business — rooted in shared values and mutual growth.
• Collaborate with HQ Team:
  Work closely with our Dutch team, who will continue to handle customer service, marketing, and other key operations. Your focus will be partnership-building and local groundwork.
• Share Market Insights
  Provide feedback and insights into the Italian market to support tailored offerings and deeper cultural connection.
  
  

🌟 What We’re Looking For

• Fluency in Italian & English (spoken and written)
• Based in northern Italy, (preferred Milano area) with a strong understanding of the local wellness & conscious business landscape
• Available 2 /3 times a week including Monday mandatory team meeting 
• Driver’s license and access to a car — essential for meeting partners in person and exploring local opportunities
• Previous experience in B2B sales, partnership development, or brand expansion
• Entrepreneurial mindset: self-starter, proactive, and comfortable navigating ambiguity
• Passion for sacred plant medicines, ceremonial cacao, holistic health, or Indigenous wisdom
• Excellent communication & relationship-building skills
• Comfortable working remotely and independently while staying connected to our core team

⚡️ What We Offer

• A purpose-driven role in a heart-led, growing company
• The opportunity to be a foundational part of our Italian expansion
• Flexible, part-time hours (approx. 10-15 hours/week to start)
• Free access to our Community platform & sacred cacao teachings
• Collaboration with a small, values-aligned team
• Potential to grow into a long-term role with more responsibilities 

Freelance Role | Remote: (Italy based) | Start: As soon as the aligned soul is found

✨ We are expanding to Germany and we’re looking for a passionate, entrepreneurial Partnership & Operations Manager to help us plant roots.

If you have a deep love for ceremonial cacao, natural wellness, and heart-led connection, and are excited to support the growth of a sacred movement in Germany, we invite you to be part of our mission.

▫️ ▫️ ▫️ ▫️ ▫️

🌱 What You’ll Do

• You will play a key role in our European expansion.
• Your main responsibility will be to identify and establish strong B2B relationships with aligned retailers, wellness studios, holistic practitioners, and hospitality partners across Germany.
• You will also support the initial groundwork for our operations setup in the country, helping to build a smooth and sustainable local presence.

🔥 Key Responsibilities

• Develop New Partnerships:
  Proactively research, contact, and onboard aligned stockists, retailers, facilitators, and wellness spaces that resonate with the Herbal Cacao mission.
• Support Local Operations Setup:
  Assist in organizing logistics and operations for our German presence, from identifying potential fulfilment options to advising on local processes.
• Act as Brand Ambassador:
  Represent Herbal Cacao with authenticity and integrity in Germany, nurturing relationships that go beyond business, rooted in shared values and mutual growth.
• Collaborate with HQ Team:
  Work closely with our Dutch team, who will continue to handle customer service, marketing, and other key operations. Your focus will be partnership-building and local groundwork.
• Share Market Insights
  Provide feedback and insights into the German market to support tailored offerings and a deeper cultural connection.
  
  

🌟 What We’re Looking For

• Fluency in German & English (spoken and written)
• Based in Germany (preferred Berlin area) with a strong understanding of the local wellness & conscious business landscape
• Available 2 /3 times a week including Monday mandatory team meeting 
• Driver’s license and access to a car is essential for meeting partners in person and exploring local opportunities
• Previous experience in B2B sales, partnership development, or brand expansion
• Entrepreneurial mindset: self-starter, proactive, and comfortable navigating ambiguity
• Passion for sacred plant medicines, ceremonial cacao, holistic health, or Indigenous wisdom
• Excellent communication & relationship-building skills
• Comfortable working remotely and independently while staying connected to our core team

⚡️ What We Offer

• A purpose-driven role in a heart-led, growing company
• The opportunity to be a foundational part of our German expansion
• Flexible, part-time hours (approx. 10-15 hours/week to start) - more as we grow
• Free access to our Community platform & sacred cacao teachings
• Collaboration with a small, values-aligned team
• Potential to grow into a long-term role with more responsibilities 

Freelance Role | Remote: (Germany-based) | Start: As soon as the aligned soul is found

✨ We are expanding to Spain and we’re looking for a passionate, entrepreneurial Partnership & Operations Manager to help us plant roots.

If you have a deep love for ceremonial cacao, natural wellness, and heart-led connection, and are excited to support the growth of a sacred movement in Spain, we invite you to be part of our mission.

▫️ ▫️ ▫️ ▫️ ▫️

🌱 What You’ll Do

• You will play a key role in our European expansion.
• Your main responsibility will be to identify and establish strong B2B relationships with aligned retailers, wellness studios, holistic practitioners, and hospitality partners across Spain.
• You will also support the initial groundwork for our operations setup in the country, helping to build a smooth and sustainable local presence.

🔥 Key Responsibilities

• Develop New Partnerships:
  Proactively research, contact, and onboard aligned stockists, retailers, facilitators, and wellness spaces that resonate with the Herbal Cacao mission.
• Support Local Operations Setup:
  Assist in organizing logistics and operations for our Spanish presence, from identifying potential fulfilment options to advising on local processes.
• Act as Brand Ambassador:
  Represent Herbal Cacao with authenticity and integrity in Spain, nurturing relationships that go beyond business, rooted in shared values and mutual growth.
• Collaborate with HQ Team:
  Work closely with our Dutch team, who will continue to handle customer service, marketing, and other key operations. Your focus will be partnership-building and local groundwork.
• Share Market Insights
  Provide feedback and insights into the Spanish market to support tailored offerings and a deeper cultural connection.
  
  

🌟 What We’re Looking For

• Fluency in Spanish & English (spoken and written)
• Based in Spain with a strong understanding of the local wellness & conscious business landscape
• Available 2 /3 times a week including Monday mandatory team meeting 
• Driver’s license and access to a car is essential for meeting partners in person and exploring local opportunities
• Previous experience in B2B sales, partnership development, or brand expansion
• Entrepreneurial mindset: self-starter, proactive, and comfortable navigating ambiguity
• Passion for sacred plant medicines, ceremonial cacao, holistic health, or Indigenous wisdom
• Excellent communication & relationship-building skills
• Comfortable working remotely and independently while staying connected to our core team

⚡️ What We Offer

• A purpose-driven role in a heart-led, growing company
• The opportunity to be a foundational part of our Spanish expansion
• Flexible, part-time hours (approx. 10-15 hours/week to start) - more as we grow
• Free access to our Community platform & sacred cacao teachings
• Collaboration with a small, values-aligned team
• Potential to grow into a long-term role with more responsibilities 

Freelance Role | Remote: (Spain-based) | Start: As soon as the aligned soul is found